Index to this document:

  1. jump to Introduction

  2. jump to Vision statement

  3. jump to Objectives [mission]

  4. jump to Goals

  5. jump to Projects/Activities/Tasks

 

TriCounty Maryland Chapter

Vision Statement and Strategic Plan

I – INTRODUCTION

GENERAL: This plan has been developed by the members of the TRICOUNTY MARYLAND Chapter of S.P.E.B.S.Q.S.A., and is to be formally reviewed and accepted by:

The Board of Directors ________________________

The Membership ____________________________

This plan establishes Objectives and Goals to guide the chapter’s activities during the period from January 1, 1999 to December 31, 2000. It identifies Projects that the Chapter will pursue to achieve these Objectives and Goals. Graphically depicted:

  • The Board of Directors will be responsible for maintaining an overall activity schedule and keeping chapter members informed of progress in meeting the established Objectives and Goals.

    LONG-RANGE PLANNING COMMITTEE: A Long-range Planning Committee should be established as one of the fundamental projects within this Plan. This committee's primary purpose will be to maintain and update this Strategic Plan document (Sections I through IV) and encourage its use as a guide (to be used by all members) for chapter activities.

    The current Board of Directors will serve as the committee until the next board is installed. At that time, the outgoing President or other member designated by him, shall become the chairman of the committee. . RESPONSIBILITIES: [1]. Review the Plan, at least twice a year, or when situations dictate. Prepare, and present to the then current Board of Directors, any proposed changes. If the Board approves the changes, the Committee will then incorporate the changes in the master copy, and may choose to disseminate information about the changes to the membership at large. Annually, or when sufficient changes have been made, the Strategic Plan parts I through IV will be published and distributed to the members. [2]. Monitor the Projects and activities of the chapter to ensure consistency with the Plan and its policies, and advise the Board if any activities appear inconsistent with the Vision Statement and its Objectives and Goals.

    back to top of page

    II. VISION STATEMENT

    The [TriCounty Maryland] Chapter of S.P.E.B.S.Q.S.A. is to be an ever-growing fraternity of barbershop-style singers, who share a desire to learn, sing, and perform this style of music. To this end the chapter shall perform in our local community and schools, and will encourage a cappella singing of all types.

    III. OBJECTIVES

    The following objectives are established for the TriCounty Chapter; chapter goals, projects and activities are undertaken in support of these objectives:

    •
    1. To promote an awareness of and appreciation for Barbershop Harmony within the community.
    2. To improve the singing ability of all the chapter members, developing individual talents, encouraging participation in all activities, nurturing pride in self and chapter.
    3. To sustain a barbershop chorus as the central visible element of the chapter, which seeks to exemplify the very best in the art form, and in which participation is open to all chapter members.
    4. To encourage barbershop quartet activities within the chapter.
    5. To maintain a regular active schedule of public performances involving the chorus and quartets.
    6. To serve the needs of the chapter and its constituents through administrative support. Active support by each and every member based upon his abilities (or his elected or appointed position) is expected and encouraged.

      back to top of page

    IV. GOALS

    To achieve our Objectives, the TriCounty Maryland Chapter has established the following goals [measurable goals with assigned completion dates; the letters are for reference purposes only – not implying relative priority]:

    1. Increase average attendance at chapter meetings to 70 percent of registered members by June 1999.
    2. Increase regular chapter membership to 32 by December 1999, to 40 by December 2000.
    3. Revitalize the Music Committee with full responsibility for and capability of executing all aspects of the chapter Music and Performance Program in support of the Director, by April 1999. [MuVP, Director]
    4. Develop and perfect a "standard" Performance Package, using current repertoire, for performances from 1 March 1999 through 31 October 1999. Update package annually for performances for each succeeding June-May period.
    5. To decide, no later than 1 April of each year, upon our intent to compete in chorus competitions sponsored by SPEBSQSA. These competitions will serve as a measure of chorus performance and skill, NOT as a win or lose situation.
    6. Achieve a fuller involvement of wives and family members in supporting the hobby by scheduling at least 2 special family-oriented events per year [scheduled by June 1999].
    7. Improve skills of chapter members, quartets, and chorus through coaching from within and from other Society resources.
    8. Build the performance schedule to achieve an average of 12 public performances per year, starting with year 1999. Strive to increase this commitment to the community in each ensuing year.
    9. Provide administrative, financial, and moral support for the Projects, tasks, activities, and events included and approved in Section V of this document.
    10. Include the following "traditional" activities in the planning calendar on a recurring annual basis:

    V. PROJECTS/ACTIVITIES

    In support of the approved goals and objectives, the following projects will be pursued over the period January 1, 1999 through December 31, 2000. Each project identifies one or more individuals responsible for developing the project plan and the resources and MEMBER SUPPORT required to complete the project. Detailed implementation plans for each of these will be developed as early as possible to ensure timely completion of each task.

    #. Tracking number (assigned for reference purposes only)

    (a)WHAT will be done…

    (b) WHEN it will be done…

    (c) WHO will do what…

    (d) WHAT RESOURCES are needed (funds, site, materials, etc.)…

    (e) SEQUENCE of activities…

    1. Membership Drive [general]

    1. Invite acquaintances to weekly rehearsals to stir the interest of potential members.
    2. Weekly, whenever the meeting will concentrate on singing and learning to sing.
    3. Each and every member should endeavor to invite a potential barbershopper to a meeting. That member should then introduce the guest to at least two other members and ensure that they are logged into the Guest Book (name at least, phone number and address if they are willing to risk follow-up calls/correspondence from the chapter). Provide them with music and sit with them until it appears that they would be more comfortable in a different section, then introduce them to a member in that section who is willing to guide them through the rest of the evening. Try to get a general impression of their interest before they leave, and advise the VP for Chapter Development of your findings so that he can enter an Evaluation Code in the Guest Book register.
    4. Guest Folders with the current learning repertoire, if available. Otherwise share your music with them.
    5. See (c). Also follow-up and re-invite if appropriate.

    2. Performances [general]

    1. Seek out and pursue performance opportunities
    2. Ongoing, starting yesterday
    3. ALL MEMBERS: Please take note of the "traditional" events listed in paragraph J of Section IV GOALS. We need volunteers NOW to sign up as coordinators for each event listed. Any other events, especially singouts for which the chapter will get paid, should be presented to the board for approval and inclusion in this Section V PROJECTS/ACTIVITIES.
    4. NEEDED: A Checklist type of form for each event coordinator to use in keeping track of that event. The Checklist should identify:.................................................................................... (1) The Event name, date and time....................................................................................... (2) The event Coordinator (chapter member)........................................................................ (3) The Point(s) of Contact for the event.............................................................................. (4) Deadlines (commitment, payment, registration, arrival, publicity, etc.)............................... (5) Resource requirements (full chorus/quartet/volunteers; uniform or attire when applicable, anticipated cost or remuneration, sound system requirements, etc.)........................................ .....Etc., etc.
    5. Sequence of events as indicated by the Checklist.

    back to top of page